Mobile Text Alerts Blog

5 Ways to Keep Church Ministries Organized


College-age gatherings. Youth groups. Music ministries. Sunday school classes. Home Bible studies. Staff meetings.

Churches really do have a lot going on! How is it possible to keep everything coordinated and make sure everyone is up to date with dates, schedules, details?

Here are some ideas of things you can do to keep church ministries organized!

  1. Delegate

One mistake a lot of people make (especially young people) is to try to do everything on their own! But usually there are plenty of people in your congregation who would be willing to help if you would just ask.

Other people need to be involved, and not only does delegating help get people involved but it helps ensure that everything runs as smoothly as possible. Otherwise you can spread yourself too thin.

  1. Put schedules online

These days everything is web-based. If you need people to remember dates, times, or events, it is best to put the info online somewhere, whether it’s on your website, your social media page, or on a third-party app.

For example, my church uses Planning Center to help coordinate schedules for our music ministry. Anytime I’m wondering what dates I’m scheduled to play piano for the church service, I can just log on and check the schedule. Keeping schedules online really does help eliminate a lot of hassle and confusion.

  1. Send the newsletter in an email

Many churches put out a paper newsletter, which is great! But why not put out an email newsletter as well? I know that it is much more useful for me to have the content of the newsletter available for easy access from my phone’s email inbox rather than having to keep track of a physical piece of paper.

Your email newsletter can be as simple as copying and pasting the newsletter content into a normal email, or you can use a product like SendGrid to design a more professional-looking newsletter.

  1. Interact on social media

Use your Facebook, Twitter, or other social media accounts to promote events, post ministry needs, share prayer requests, or communicate any other kind of pertinent info.

If your congregation is interested, there is even a church-specific social media site called The City that you can set up so that your congregation has their own particular social media network to stay connected.

  1. Send out text alerts

Texting is the best way to get info out quickly and to make sure that people actually see what you’re trying to communicate. Use a mass texting system to organize your congregation’s numbers and send them texts.

You can use text alerts to remind people of events, make announcements, send Bible verses—anything that helps keep things organized and improves connections among your church members!

These are just a few helpful tips to keep church ministries organized for you and your church members. Go out, put these into practice, and watch the results!

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