Using Your Control Panel: Manage Groups

March 25, 2016 | Back to the Blog

The ability to organize your subscribers into groups is a useful feature of Mobile Text Alerts, enabling you to send out messages to different groups (such as “choir,” “staff,” or other relevant groups) rather than having to individually select recipients every time you want to send a message.

This tutorial will walk you through how to navigate the “Manage Groups” page.

manage groups- navigation

manage groups2

Add a Group

To add a group, click the green “Add a Group” button towards the top of your screen.  A new row will be added to the table:

add a group

  • Name – type in the group’s name. (This is the only information that is necessary to enter; the rest is optional.)
  • Hide Group – check this box if you don’t want your group to show up on your sign-in page.
  • Group Keyword – if you pay for extra keywords, you can type in a keyword for your group here. Then, when subscribers text in to be added to your text alerts system, they can use this keyword to be automatically added to this specific group. Each extra keyword is $3/month.
  • Welcome Message – type in a welcome message for your subscribers. This message will be texted to anyone who is added to your group.

Be sure to click “Save” when you are done to save your new group.

View Members

You can see a list of all the subscribers that belong to a specific group by clicking “View Members” on that group’s row.

view members-2Clicking “View Members” will cause this screen to come up, showing a report of all the members’ names, phone numbers, and email addresses:

view members-3

Edit

To edit a group, click on the pencil-and-paper icon under the “Edit” column of the group that you would like to edit:

editing groups

You can then enter in new information regarding your group.  Click “Save” when you are done editing to save your changes.

Remove Groups

To delete a group from your account, click the trash can icon on the group you would like to remove.  Or click on the row of the group that you would like to remove to highlight that row and then click the red “Remove Groups” button (hold shift when clicking on the group rows to select multiple rows at once).

remove groups

Note: this will not delete any of the subscribers in the deleted group(s).

Organizing Your Groups

You can sort the subscribers by clicking any of the column headers at the top of the table.  For example, if you want to sort the list alphabetically by first name, you can click the “First Name” column header and the list will sort automatically.

You can change how many entries from your subscriber list are shown by clicking the arrow (above the table) that says “Show 10 entries.”  Then from the drop-down menu that appears, you can select 25, 50, or 100 entries.

You can also search through your subscriber list by typing a search query in the text box above the table.

Copy and Export

Clicking the “Copy to Clipboard” button will copy the information from your subscribers.  You can then paste the information into another document.

Clicking the “Export” button allows you to export your subscribers’ information as a CSV, Excel, or PDF file.  The “Export” button also gives you the option to view a printer-friendly version of the page so that you can print it out from your computer or device.

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