Emergency alerts are a part of most business/organizations.
Whether you’re a large office, a small business, a church, a school, or some other entity, emergency alerts can notify people of cancellations, closings, postponements, updates, or any other time-sensitive information.
Often these types of situations come up unexpectedly and you don’t have time to figure out some software to get a message sent out quickly.
How can you make sure you’re prepared enough that when an urgent situation pops up you can deal with it efficiently?
1. Familiarize yourself with the system before needing emergency alerts
Before an urgent situation comes up, you want to log in to your text alert system and do some testing. Familiarize yourself with how everything works and especially get a feel for how to send messages.
If you test things out and familiarize yourself in a no-stress environment, you won’t need to do so when you’re under pressure.
2. Make sure your subscriber list is set up correctly
You want to make sure that your emergency alert list is set up and updated so that you’re not scrambling to make updates last minute.
You can do this by checking on the subscriber list every once in a while (once per month perhaps) to make sure that numbers, names, email addresses, or any other pertinent info is correct.
Then when you’re ready to send your message the subscriber info will be as up-to-date as possible.
3. Have subscribers segmented into groups
If applicable, you can organize your subscribers into different groups so that you will only send emergency alerts relevant to a particular group.
For example, if you’re a church that runs a Wednesday youth program, you could have a segmented “Wednesday Youth Program” group on your account. If the Wednesday event needs to be canceled on a particular week due to severe weather, you can send your message just to that group alone rather than bothering the rest of your congregation with a message that has no relevance to them.
4. Set up message templates
If you have particular messages you know you might have to send out, you can pre-set a message template so that you don’t have to type out the message when you’re ready to send.
For example, you could save a message template that says, “Offices are closed today due to severe weather! Please contact Jill with any questions.” Then whenever you need to close the office you can just click the message template rather than having to think about what you were wanting to say.
Wanting to send emergency alerts for your own business or organization? Try a free test account today at Mobile-Text-Alerts.com!